In pursuance of Rules and Regulations envisaged in the Memorandum of Association of Punjab State Institute of Sports (PIS) following financial delegation shall apply to the PIS:-
1) Governing Council – Rs. 5.01 crores & above
2) Executive Committee – Rs. 1.01 crores to 5 crores
3) Finance & Accounts Committee – Rs. 10.01 lacs to 1 crore
Financial delegation to the officers subordinate to Governing Council/ Executive Committee/ Finance & Accounts Committee shall be as under:-
A. LAND & BUILDING :
| Sr. No | Nature of Power |
Authority to Which the power is delegated | Proposed extent of power to be delegated per case |
| 1. | To hire building for office and hostel and to sanction expenditure (rent etc.)thereon
(as per PWD/B&R rates.) |
Director General
Director (Admin) |
Upto Rs. 5 lacs. p.m.
Upto Rs. 2 lacs. p.m. |
| 2. | To sanction expenditure on minor and temporary construction in the office and hostel buildings like partition etc. | Director General
Director (Admin) |
Upto Rs. 5 lacs.
|
| 3. | (A) To sanction expenditure on payment of fee to interior of office designing for planning the interior of office lecture hall etc.
(B) To sanction expenditure on the maintenance of Stadiums, buildings, lawn and garden. (C) Petty repairs to the hired building subjects to the condition that those repairs are not the liability of the owner of the building |
Director General
Director (Admin)
Director General Director (Admin)
Director General Director (Admin) |
Upto Rs. 5 lacs.
Upto Rs. 2 lacs.
Upto Rs. 5 lacs. Upto Rs. 2 lacs.
Upto Rs. 5 lacs. Upto Rs. 2 lacs. |
MOTOR VEHICLES :
| 4. | To sanction expenditure on the purchase of Motor Vehicle | Director General | Upto Rs. 10 lacs. |
| 5. | To sanction expenditure on running, maintenance and repair of motor vehicles including payment of taxes and insurance charge | Director General
Director (Admin)
|
Upto Rs. 5 lacs. p.a.
Upto Rs. 2 lacs. p.a.
|
MESS:-
| 6. | (A) To sanction expenditure for the purchase of furniture for the hostel, lounge, dining hall etc. and purchase of crockery and other equipments of the mess
(B) To fix user charges for facilities of Mess, Hostel, infrastructure etc. |
Director General
Director (Admin)
Director General |
Upto Rs. 5 lacs.p.a.
Upto Rs. 2 lacs.p.a.
Upto Rs. 5 lacs.p.a. |
OFFICE EXPENSES:-
| 7. | To sanction expenditure on the purchase of office furniture | Director General
Director (Admin) |
Upto Rs. 5 lacs.p.a.
Upto Rs. 2 lacs.p.a. |
| 8. | To sanction expenditure on the installation of telephones. | Director General
Director (Admin) |
Upto Rs. 2 lacs.p.a.
Upto Rs. 1 lacs.p.a. |
| 9. | To sanction expenditure on
i. Telephone bills, water & electricity charges. ii. Postage and Telegram’s |
Director General
Director (Admin) |
Upto Rs. 2 lacs.p.m.
Upto Rs. 1 lacs.p.m. |
| 10. | To sanction expenditure on purchase of stationery, printing, publication including electronic media etc. | Director General
Director (Admin) |
Upto Rs. 5 lacs.p.a.
Upto Rs. 2 lacs.p.a. |
| 11. | To sanction expenditure on purchase, repair and maintenance of Computer including hardware & software equipments, Audio visual and other mechanical & electronic aids. | Director General
Director (Admin)
|
Upto Rs. 3 lacs.
Upto Rs. 1 lacs.
|
| 12. | To sanction expenditure on the purchase of liveries and clothing for the class IV staff and Drivers. | Director General
Director (Admin) |
Upto Rs. 3 lacs.p.a.
Upto Rs. 1 lacs.p.a. |
| 13. | To sanction disposal of articles declared surplus or unserviceable by a competent authority:-
(i) by publication. (ii) at book value. |
Director General | Upto Rs. 5 lacs.p.a. |
| 14. | To sanction hire charges for equipments and other facilities | Director General
Director (Admin) Director (Training) Chief Coach |
Upto Rs. 5 lacs
Upto Rs. 1 lacs Upto Rs. 50,000 Upto Rs. 20,000 |
- RENT, RATES & TAXES
| 15. | To sanction payment of Municipal Taxes etc on Institution building | Director General
Director (Admin) |
Upto Rs. 5 lacs
|
- MEDICAL REIMBURSEMENT
| 16. | To allow reimbursement of medical charges incurred by staff on their treatment or the treatment of dependent members of their families in authorized Hospitals. | Director General
Director (Admin)
|
Upto Rs. 5 lacs
Upto Rs. 2 lacs
|
- LOANS AND ADVANCE
| 17. | To sanction advances
(1) Permanent advance to meet mess/office expenses (2) Temporary advance for TA. i. Foreign Travel expenses ii. Domestic Travel expenses (3) Temporary advance to the employees to make petty purchase of stores/ stationery, for mess etc. |
Director General
Director (Admin)
Director General Director (Admin) Director General Director (Admin ) |
Upto Rs. 2 lacs
Upto Rs. 1 lacs
Upto Rs. 2 lacs Upto Rs. 1 lacs Upto Rs. 2 lacs Upto Rs. 1 lacs |
| 18. | To exercise powers in connection with travelling allowances rules | Director General
Director (Admin) |
Upto Rs. 2 lacs
Upto Rs. 1 lacs |
| 19. | To sanction loans and advances to employees HBA, conveyance, Computers etc. | Director General
Director (Admin) |
Upto Rs. 5 lacs
Upto Rs. 2 lacs |
ADMINISTRATIVE MATTERS
| 20. | To grant special increment | Director General | Full Powers (As per Pb. Civil Services Rules) |
| 21. | To grant premature retirment | Director General | Full Powers (As per Pb. Civil Services Rules) |
| 22. | To grant leave to the extent due subject to fulfilment of conditions. | Director General
Director (Admin) |
Full Powers (As per Pb. Civil Services Rules)
Upto grade II to IV (As per CSR) |
| 23 | To sanction audit fee | Director General
Director (Admin) |
Upto Rs. 5 lacs
Upto Rs. 2 lacs |
| 24 | To sanction expenditure other than contingent expenditure in any individual case not otherwise provided for | Director General
Director (Admin) |
Upto Rs. 2 lacs
Upto Rs. 1 lacs |
ACADEMIC ACTIVITIES
| 25 | To sanction expenditure on the payment of fee / honorarium | Director General
Director (Admin) Director (Training) |
Upto Rs. 3 lacs
Upto Rs. 1 lacs Upto Rs. 50,000 |
| 26. | To sanction expenditure on the payment of fee and other expenses to outside institutions / resource persons invited for conducting specific training programmes/ camps/workshops | Director General
Director (Admin) Director (Training) |
Upto Rs. 5 lacs
Upto Rs. 2 lacs Upto Rs. 1 lacs |
| 27. | To sanction expenditure in connection with TA claims preferred by persons other than the institute’s staff invited for consultation/ meeting / discussions / camps / workshops | Director General
Director (Admin)
|
Upto Rs. 2 lacs
Upto Rs. 1 lacs |
| 28. | To incur expenditure in connection with inauguration/ working lunch/ dinner and other purposes in connection with conducting courses / conferences/ seminars/ other occasions etc. | Director General
Director (Admin) Chief Coach |
Upto Rs. 2 lacs
Upto Rs. 1 lacs Upto Rs. 20,000 (with a stipulation of five times in a year) |
| 29. | BANK & CHEQUES
To act as drawing and disbursing officer of the Institute with power to issue cheques |
Director General | Upto Rs. 10 lacs |
| 30. | To select bankers of the Institute | Director General | Upto Rs. 10 lacs |
| 31. | To sanction refunds of security earnest money, deposits etc. | Director General
Director (Admin) |
Upto Rs. 10 lacs
Upto Rs. 3 lacs |
| 32 | To incur expenditure in connection with the preparation/cancellation of band drafts | Director General
Director (Admin) |
Upto Rs. 10 lacs
Upto Rs. 3 lacs |
- BUDGET
| 33. | Sanction of Budget | Director General | Upto Rs. 10 lacs. |
| 34. | Re-appropriation of funds from one head to another (Minor Heads). | Director General | Upto Rs. 5 lacs. |
- MISCELLANEOUS
| 35. | To sanction no-recurring and recurring contingent expenditure not specifically provided in the delegation | Director General
Director (Admin) Director (Training) Chief Coach
|
Upto Rs. 5 lacs
Upto Rs. 3 lacs Upto Rs. 2 lacs Upto Rs. 20,000 (with a stipulation of five times in a year) |
| 36. | To sanction the writing off finally of the irrecoverable value of stores or money loss by fraud or negligence of individual or other causes and communicated to the Executive Committee | Director General/
Director (Admin)
|
Upto Rs. 5 lacs in a year
|
| 37. | To sanction expenditure on civil suites relating to the affairs of the Institute including payment of fee to the advocates | Director General
|
Upto Rs. 5 lacs |
NOTE: Department of Finance vide its memo no. ________ dated nil, as conveyed by the office of Principal Secretary, Sports & Youth Services, Punjab, vide memo no. ______ dated 21.07.2016 has vetted the above Delegation of Powers which were sent to the Finance Department for vetting.
Matters not provided in the above Delegation shall be regulated by Consent & Delegation Orders laid down under Punjab Financial Rules.