PIS Delegation of Powers

In pursuance of Rules and Regulations envisaged in the Memorandum of Association of Punjab State Institute of Sports (PIS) following financial delegation shall apply to the PIS:-
1) Governing Council – Rs. 5.01 crores & above
2) Executive Committee – Rs. 1.01 crores to 5 crores
3) Finance & Accounts Committee – Rs. 10.01 lacs to 1 crore

Financial delegation to the officers subordinate to Governing Council/ Executive Committee/ Finance & Accounts Committee shall be as under:-
A. LAND & BUILDING :

Sr. No Nature of Power
Authority to Which the power is delegated Proposed extent of power to be delegated per case
1. To hire building for office and hostel and to sanction expenditure (rent etc.)thereon

(as per PWD/B&R rates.)

Director General

Director (Admin)

Upto  Rs. 5 lacs. p.m.

Upto  Rs. 2 lacs. p.m.

2. To sanction expenditure on minor and temporary construction in the office and hostel buildings like partition etc. Director General

Director (Admin)

Upto  Rs. 5 lacs.

 

3. (A) To sanction expenditure on payment of fee to interior of office designing for planning the interior of office lecture hall etc.

(B) To sanction expenditure on the maintenance of Stadiums, buildings, lawn and garden.

(C) Petty repairs to the hired building subjects to the condition that those repairs are not the liability of the owner of the building

Director General

Director (Admin)

 

Director General

Director (Admin)

 

Director General

Director (Admin)

Upto  Rs. 5 lacs.

Upto Rs. 2 lacs.

 

Upto  Rs. 5 lacs.

Upto Rs. 2 lacs.

 

Upto  Rs. 5 lacs.

Upto Rs. 2 lacs.

 MOTOR VEHICLES :

4. To sanction expenditure on the                purchase of Motor Vehicle Director General Upto  Rs. 10 lacs.
5. To sanction expenditure on running, maintenance and repair of motor vehicles including payment of taxes and insurance charge Director General

Director (Admin)

 

Upto  Rs. 5 lacs. p.a.

Upto Rs. 2 lacs. p.a.

 

 MESS:-

6. (A) To sanction expenditure for the purchase of furniture for the hostel, lounge, dining hall etc. and purchase of crockery and other equipments of the mess

(B) To fix user charges for facilities of Mess, Hostel, infrastructure etc.

Director General

Director (Admin)

 

Director General

Upto  Rs. 5 lacs.p.a.

Upto Rs. 2 lacs.p.a.

 

Upto  Rs. 5 lacs.p.a.

OFFICE EXPENSES:-

7. To sanction expenditure on the purchase of office furniture Director General

Director (Admin)

Upto  Rs. 5 lacs.p.a.

Upto Rs. 2 lacs.p.a.

8. To sanction expenditure on the installation of telephones. Director General

Director (Admin)

Upto  Rs. 2 lacs.p.a.

Upto Rs. 1 lacs.p.a.

9. To sanction expenditure on

 i. Telephone bills, water & electricity charges.

 ii. Postage and Telegram’s

Director General

Director (Admin)

Upto  Rs. 2 lacs.p.m.

Upto Rs. 1 lacs.p.m.

10. To sanction expenditure on purchase of stationery, printing, publication including electronic media etc. Director General

Director (Admin)

Upto  Rs. 5 lacs.p.a.

Upto Rs. 2 lacs.p.a.

11. To sanction expenditure on purchase, repair and maintenance of Computer including hardware & software equipments, Audio visual and other mechanical & electronic aids. Director General

Director (Admin)

 

Upto  Rs. 3 lacs.

Upto Rs. 1 lacs.

 

12. To sanction expenditure on the purchase of liveries and clothing for the class IV staff and Drivers. Director General

Director (Admin)

Upto  Rs. 3 lacs.p.a.

Upto Rs. 1 lacs.p.a.

13. To sanction disposal of articles declared surplus or unserviceable by a competent authority:-

(i)   by publication.

(ii)  at book value.

Director General Upto  Rs. 5 lacs.p.a.
14. To sanction hire charges for equipments and other facilities Director General

Director (Admin)

Director (Training)

Chief Coach

Upto  Rs. 5 lacs

Upto Rs. 1 lacs

Upto  Rs. 50,000

Upto Rs. 20,000

  1. RENT, RATES & TAXES
15. To sanction payment of Municipal Taxes etc on Institution building Director General

Director (Admin)

Upto  Rs. 5 lacs

 

  1. MEDICAL REIMBURSEMENT
16. To allow reimbursement of medical charges incurred by staff on their treatment or the treatment of dependent members of their families in authorized Hospitals. Director General

Director (Admin)

 

Upto  Rs. 5 lacs

Upto Rs. 2 lacs

 

 

  1. LOANS AND ADVANCE
17. To sanction advances

(1) Permanent advance to meet mess/office expenses

(2)  Temporary advance for TA.

 i.    Foreign Travel expenses

ii.    Domestic Travel expenses

(3) Temporary advance to the employees to make petty purchase of stores/ stationery, for mess etc.

Director General

Director (Admin)

 

Director General

Director (Admin)

Director General

Director (Admin )

Upto  Rs. 2 lacs

Upto Rs. 1 lacs

 

Upto  Rs. 2 lacs

Upto Rs. 1 lacs

Upto  Rs. 2 lacs

Upto Rs. 1 lacs

       
18. To exercise powers in connection with travelling allowances rules Director General

Director (Admin)

Upto  Rs. 2 lacs

Upto Rs. 1 lacs

19. To sanction loans and advances to employees HBA, conveyance, Computers etc. Director General

Director (Admin)

Upto  Rs. 5 lacs

Upto Rs. 2 lacs

 ADMINISTRATIVE MATTERS

20. To grant special increment Director General Full Powers (As per Pb. Civil Services Rules)
21. To grant premature retirment Director General Full Powers (As per Pb. Civil Services Rules)
22. To grant leave to the extent due subject to fulfilment of conditions. Director General

Director (Admin)

Full Powers (As per Pb. Civil Services Rules)

Upto grade II to IV (As per CSR)

23 To sanction audit fee Director General

Director (Admin)

Upto  Rs. 5 lacs

Upto Rs. 2 lacs

24 To sanction expenditure other than contingent expenditure in any individual case not otherwise provided for Director General

Director (Admin)

Upto  Rs. 2 lacs

Upto Rs. 1 lacs

  ACADEMIC ACTIVITIES

25 To sanction expenditure on the payment of fee / honorarium Director General

Director (Admin)

Director (Training)

Upto  Rs. 3 lacs

Upto Rs. 1 lacs

Upto Rs. 50,000

26. To sanction expenditure on the payment of fee and other expenses to outside institutions / resource persons invited for conducting specific training programmes/ camps/workshops Director General

Director (Admin)

Director (Training)

Upto  Rs. 5 lacs

Upto Rs. 2 lacs

Upto Rs. 1 lacs

27. To sanction expenditure in connection with TA claims preferred by persons other than the institute’s staff invited for consultation/ meeting / discussions / camps / workshops Director General

Director (Admin)

 

Upto  Rs. 2 lacs

Upto Rs. 1 lacs

28. To incur expenditure in connection with inauguration/ working lunch/ dinner and other purposes in connection with conducting courses / conferences/ seminars/ other occasions etc. Director General

Director (Admin)

Chief Coach

Upto  Rs. 2 lacs

Upto Rs. 1 lacs

Upto Rs. 20,000 (with a stipulation of five times in a year)

29. BANK & CHEQUES

To act as drawing and disbursing officer of the Institute with power to issue cheques

Director General Upto Rs. 10 lacs
30. To select bankers of the Institute Director General Upto Rs. 10 lacs
31. To sanction refunds of security earnest money, deposits etc. Director General

Director (Admin)

Upto Rs. 10 lacs

Upto Rs. 3 lacs

32 To incur expenditure in connection with the preparation/cancellation of band drafts Director General

Director (Admin)

Upto Rs. 10 lacs

Upto Rs. 3 lacs

         

  1. BUDGET

 

33. Sanction of Budget Director General Upto  Rs. 10 lacs.
34. Re-appropriation of funds from one head to another (Minor Heads). Director General Upto  Rs. 5 lacs.
  1. MISCELLANEOUS
35. To sanction no-recurring and recurring contingent expenditure not specifically provided in the delegation Director General

Director (Admin)

Director (Training)

Chief Coach

 

Upto Rs. 5 lacs

Upto Rs. 3 lacs

Upto  Rs. 2 lacs

Upto Rs. 20,000 (with a stipulation of five times in a year)

36. To sanction the writing off finally of the irrecoverable value of stores or money loss by fraud or negligence of individual or other causes and communicated to the Executive Committee Director General/

Director (Admin)

 

 

Upto Rs. 5 lacs in a year

 

37. To sanction expenditure on civil suites relating to the affairs of the Institute including payment of fee to the advocates Director General

 

Upto Rs. 5 lacs

NOTE:    Department of Finance vide its memo no. ________         dated nil, as conveyed by the office of Principal Secretary, Sports & Youth Services, Punjab, vide memo no. ______ dated 21.07.2016 has vetted the above Delegation of Powers which were sent to the Finance Department for vetting.
Matters not provided in the above Delegation shall be regulated by Consent & Delegation Orders laid down under Punjab Financial Rules.

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